Administrative Assistant
Job ID: MA961087729
Job Category: Administration
Job Location: Harrisburg, PA
Pay Range: $38000.00 - $43000.00/YEAR
Job Type: Permanent
Education Administrative Assistant
Are you ready to make a significant impact in a dynamic school environment? We are seeking a highly qualified and experienced Administrative Assistant to support teachers and ensure a positive daily experience for young students, ages 4 - 11 years. This is a fantastic opportunity to replace a long-standing 14-year employee and become an integral part of this school community, contributing to its smooth operation and the success of the students.
Schedule:
Monday - Friday, 7:30 am - 4:10 pm (240 calendar days; full-time)
Monday - Friday, 7:30 am - 4:10 pm (240 calendar days; full-time)
Pay:
$38,000 - $43,000
Qualifications:
- Bachelor’s Degree
- Strong typing skills
- Excellent phone etiquette and customer service professionalism
- Exceptional attention to detail
- Ability to handle time-sensitive tasks and juggle multiple priorities effectively
- Demonstrated ability to communicate effectively with school employees, parents, and students
- Ability to pass the required backgrounds and clearances to work in a school environment
Performance Responsibilities:
Attendance:
- Sign in tardy students
- Collect daily attendance sheets from homeroom teachers
- Type and record daily attendance sheets
- Maintain records of excused and unexcused tardiness, absences, and early dismissals in FileMaker
- Track and file signed excuses from parents and doctors
- Sort and record attendance records on report cards quarterly
Transportation:
- Print and update daily transportation assignments per class
- Manage changes to transportation throughout the day based on signed notes, emails, or parent calls
- Assist in the dismissal process and communicate with parents or bus dispatchers as needed
- Complete annual transportation registrations and withdrawals for all school districts
Student File Maintenance:
- Update student information throughout the year, including emergency contacts and address changes
Nursing Duties:
- Attend to students' complaints of illness or injury and notify parents if necessary
- Communicate with the Harrisburg nurse when needed
Summer Duties:
- Send mailings to families with necessary information and forms for the new school year
- Update student information and lists in the computer
- Assist with proofreading class and teacher schedules and updating student and faculty handbooks
Other Office Duties:
- Answer phones and doors, transfer calls, and take messages
- Communicate with parents, staff, and students
- Notify teachers of early pickups or vacations
- Assist visitors, volunteers, and parents, and maintain sign-in/out logs
- Track teacher leave and arrange for class coverage
- Send alert emails and update the website calendar
- Handle copying, scanning, faxing, ordering supplies, and communicating weather-related delays and closings
- Create new user login credentials and email addresses for new employees and students
If you are passionate about making a positive impact in a school environment and possess the qualifications and skills outlined above, we would love to hear from you. Apply now to join this dedicated team!