Job Title : Office Professional

Job Location : Harrisburg, PA

Pay range : $25.00/hr

Full time

This role offers a great opportunity for a parent of school-aged children or a college student with evening or online classes to work with a vibrant group of people for a very rewarding organization that supports the Harrisburg, PA community.

Job Summary
The Office Professional will provide operational, administrative, and communications support to the non-profit organization’s activities, including secretarial, communications, and other required administrative support. Provide support to the Executive Director and the office staff, visitors, and volunteers as appropriate.

This position is in Harrisburg, PA (ON-SITE).
Working hours: 9 a.m. – 3 p.m. Monday – Thursday. – some evening and weekend hours.
Wage $20/hr – $25/hour (dependent on experience and qualifications)
Reports directly to the Executive Director based in Harrisburg.

Job Responsibilities/Specific Duties

Handle all incoming telephone calls, distribute mail, and route to appropriate staff for action, information, or follow-up.
Schedule and coordinate meetings, special events, and workshops for staff, project-related visitors, and volunteers as needed.
Manage stock of office supplies and assist in ordering new supplies.
Record board decisions; maintain monthly Board meeting agendas and minutes as requested.
Create, update, and maintain a filing system for reports, briefs, brochures, and other related documents for quick reference and easy accessibility.
Maintain and copy program materials as needed.
Upgrade and maintain affiliate database while performing system administrator functions and maintaining contact databases and office calendars.
Maintain select website content.
Collaborate with staff to maintain and update all committee manuals.
Sit in on committee meetings.
Process gifts and send appropriate correspondence (thank you’s within the allotted time).
Support Special events as needed.
Maintain all waivers, and reconcile them with sign-in sheets.
Support organization initiatives.
Coordinate events with staff and volunteers.
Inform ED/Director of Operations on all pertinent events and issues.

Required Skills & Qualifications

2 – 3 years of office management with a local non-profit or related organization preferred.
Oral and written English is required.
Communication skills must be effective and courteous, requiring high integrity.
Ability to work in a team and possess strong interpersonal skills.
Excellent time management and organizational skills; ability to prioritize, multi-task, and follow through to completion.
Must possess computer skills using MS Office Suite.

Education: